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TimeIPS is an electronic time tracking system consisting of one or more components. The major components are outlined below.
TimeIPS installations include a Time Tracking Server or our ASP hosted service:
Servers - TimeIPS servers track time and attendance for up to 3,000 employees with enterprise versions supporting up to 50,000 employees. Available with network clocks, web-based/PC-based clocking, and telephone clocking options. (Affordable compact servers are available for smaller installations with 10 to 500 employees.) VM (virtual machine) servers also available if you prefer running on your own hardware.
View a Server Datasheet
or an Enterprise Server Datasheet
ASP Service - TimeIPS ASP service offers low up-front costs by using a virtual server in the TimeIPS datacenter to track up to 1,000 employees. Supports network clocks and web-based/PC-based clocking. Easily upgrade to an on-site server at any time.
View the TimeIPS ASP Service Datasheet
TimeIPS servers provide many powerful functions that make tracking time and running payroll easy. View the Modules Overview to see what TimeIPS servers can do.
View the System Features Overview to compare the features and specifications of various servers.
All TimeIPS servers operate as network appliances, meaning that all software is pre-installed and the server is ready-to-run when you get it. Installation involves connecting power, network and setting a static IP address. After that, the server provides a complete time and attendance tracking system with an easy to use web-based user interface. View screenshots to see what the TimeIPS interface is like.
Network Time Clocks provide walk-up clocking for employees:
Network Time Clocks - TimeIPS network timeclocks are compact, durable units that connect to Employee Identification devices (with USB) and to the TimeIPS Server (over Ethernet). They perform all the clock and status processing to make it easy for employees to get good time data into the system: They include an LCD display and a speaker to communicate with the employee as they clock. They connect optional biometric fingerprint sensors or hand punch readers. They store punches and allow employees to clock in and out if the network connection to the server is down for any reason.
For TimeIPS installations where employees walk up to a clock, an Employee Identification Device is needed. This device can be as simple as a keypad where an employee enters their personal identification number (PIN), or can be a badge or barcode reader:
Keypads Employees just type in a PIN to clock in, clock out, change jobs, leave notes, check status, etc. Advantages: No badge costs, no badge management costs and employees are never unable to clock because they lost their badge.
Proximity badge readers - Employees waive a proximity badge near the reader to clock in or clock out. Advantages: Clocking is very quick, with no direct contact necessary. Proximity cards are very durable and have a long operating life. No PIN number to remember.
Magnetic swipe readers - Employees swipe a credit-card-sized badge through a reader to clock in or clock out. Advantages: Clocking is fairly quick, badges are affordable and employees don't need to remember a PIN number.
Barcode readers - Employees either scan or swipe a badge with a barcode printed on it to clock in our clock out. Barcode systems are ideal for any situation where job tracking and/or work orders are being used. Advantages: Print your own badges (or print badges as provided by TimeIPS) for minimal badge costs. Clocking is fairly quick with no PIN numbers to remember. Easy to scan additional barcodes for jobs, work-orders, customers, projects, etc.
For TimeIPS installations where employee identity needs to be checked to prevent "buddy punching" we offer biometric validation options:
Touch sensor - Employees just touch a sensor with a finger to verify their identity. Ideal for office-type environments.
Hand punch reader - Employees provide their entire hand to verify their identity. Works for employees with very damaged or scarred fingerprints.
TimeIPS can accommodate employees who need to clock remotely, too:
Telephone Clocking - All the TimeIPS servers support optional telephone clocking modules. These modules simply connect anywhere on the network with the server, and connect to a standard phone line. This allows employees to call in from the work-site. Employees can clock in, clock out, change jobs or check status. Managers can check on all their employees, clock them in and out, leave messages, and more. Calls can be tracked and restricted by CallerID, giving you complete control. Each phone clocking module also includes a connector for a standard telephone. If connected to a cordless phone, this essentially provides a portable, wireless, battery operated clock that can move around your business. Employees can carry a cordless phone extension to their work area to clock in/out and change jobs.
View the Remote Clocking for Standard Telephones Module Datasheet
Remote Web-based / Computer Clocking - TimeIPS servers support a remote clocking option that enables employees to clock from any web-browser based device. This includes desktop computers, laptops, web-enabled PDA's, and kiosks. Clocking is tracked by IP address, letting you know who's clocking from where, and when. Remote clocking also allows you to capture additional information at the time of the clock, including custom fields that you define. Fields can be set as required, can have input validation, and can be different for clock-in, clock-out and job changes.
View the PC & Web-Based Clocking for Mobile Devices Module Datasheet
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